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Information for Speakers

Air Travel

The Baltimore/Washington International Thurgood Marshall Airport (BWI) is the closest airport to Baltimore. Passengers arriving at BWI may transfer to the hotel via taxi (approximately $40), SuperShuttle (approximately $20), or MTA Light Rail ($1.70) and Charm City Circulator (Orange Route is free).

Rail Travel

For travel in the Northeast Corridor: Baltimore Penn Station is located approximately two miles from the Four Seasons Hotel.

All speakers are requested to use the University travel vendor (Travel On) when arranging their air/rail travel accommodations:


Phone: 800-333-2115 or 240-387-4300

Please reference the IHV Annual Meeting when contacting Travel-On.

Speakers may make their individual reservations at the Four Seasons Hotel during registration. Lodging costs at the Four Seasons Hotel will be paid directly by the Institute from October 22-26. However, credit card information will be requested during the booking process in order to hold the reservation and to cover personal incidental costs.

IHV is not responsible for additional billing for travel companions.

Other Speaker Expenses

Please retain all original receipts for reimbursement of travel expenses. Original receipts may be submitted to:

Attn: Annual Meeting Reimbursement
Institute of Human Virology
University of Maryland School of Medicine
725 West Lombard Street
Baltimore, MD 21201

The following information is required for processing of your expense statement:

  • Home Address
  • Social Security Number (domestic travelers)

If preferred, wire transfers are available for international travelers only. Please complete the Wire Transfer Form, including bank information and signatures, and submit with original receipts to the address above.

The standard time for reimbursement processing is 8-10 weeks.